Champ Entries/Seed Meeting/Swimtopia Dues & Meet Fees

July 11th

All-

Hard to believe the season is nearly over! Some important information as we preare for our last week of the season.

Dues: Swimtopia dues per athlete are due-please bring a check for your teams fees to the seed meeting- this can be combined with the Champ entries check. To see the amount/print a receipt for your records/treasure: Inside your TEAM Swimtopia-Reports-Swimtopia Per Athlete Fees (there are two versions, a summary or a detail). Make sure you select the season ending June 30, 2024 Please bring a PRINTED copy of this to submit with your check.

Championships!

1. Volunteers:

Officials: Get your officials signed up soon so they count towards your team volunteer obiligations. https://forms.gle/Xtpm4GW3iM8g24VH8
Volunteers: Volunteers is proportional to the number of athletes each team brings (per rules the volunteer assignments are reduced 1 full meet volunteer spot for each official provided). These assignments are distributed at the seed meeting once the host team has entries to fairly distribute the workload. As parents are signing swimmers up for champ meets please prepare them to plan to volunteer and that those needs will be distributed at the seed meeting.

2. Seeding the Meets

Meet entries are due, locked in Swimtopia, on Sunday July 14th at 1:00pm. This includes all relay entries.
Reminder that swimmers need two splashes and can swim 3 Qualified Individual Events and 1 Relay or 2 Qualified Individual Events and 2 Relays in one of the three meets. They may not swim more than one meet per swimmer.
Host teams will send confirmation by 9pm Sunday to each team of entries with a report.

3. Seed Meeting

Monday July 15th 6:30pm-7:30pm at Downs Pool Clubhouse. This is open house style and not a formal meeting so you can drop in any time during that window. Host teams can arrive at 6:00pm to set-up. 935 Coachway, Annapolis, MD

All Teams should bring-for each meet:

Printed copies of entries from Swimtopia for each meet including relays (sorted by swimmer)
A printed proof of times (“Qualifiers” report inside each champ meet-->entries-->Qualifiers) and proof of participation in two GASL Dual meets (“Eligible Athletes” report found in each champ meet under entries-->reports)
Printed copy of the Swimtopia Report "Meet Entry Fees" for each meet with a check to cover meet entries ($2.00 each individual event, Swimtopia will calculate this).
Check for Swimtopia per swimmer fees (see above) (entries and swimtopia can be combined into one check but MUST have printed reports)

Host Teams should bring:

Printed copy of entry report (Athlete Check In Report) from MAESTRO for each team
Have computer and printer on hand
Team packets for each team: map of parking, seating diagram, meet notice with volunteer assignments and warm-up assignments

On arrival teams will visit each champ meet table they are attending. They will submit their proof of splash and times reports. They will receive their entries and compare their report vs the Maestro report and sign the Maestro report as correct or bring any issues to the host team’s attention.

Please reach out with questions or check the rules (most of this is directly from those!).

A reminder: events may NOT be changed after the Sunday deadline. Meets may also not be changed. There is a narrow provision in the rules for mistakes leading to a change. Host teams will accept scratches.

Champ Meet Points of Contacts:

Southdown (Bronze):

Entries/Tech: Pam Bergendahl, [email protected]

General Meet Questions: Tess Seege, [email protected]

Bay Hills (Bronze):

Please email all items to:

Cheryl Cam [email protected]

Brian Compton [email protected]

Sandra Stevens, [email protected]

Umstead (Silver)

Liz Norton: [email protected]

Hunt Meadow (Silver)